Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Greets individuals calling in person or by telephone; refers caller to proper person or gives out information as appropriate; provides routine assistance and information to students and potential participants;
• Monitors participant involvement and maintain appropriate documentation of TRIO participant records in electronic student databases and student files; gathers data from files and from computer-maintained programs and prepares periodic reports;
• Coordinate special events, including graduate school tours, cultural enrichment activities and experiential learning opportunities;
• Process vouchers, bi-weekly pay, and travel via portal;
• Reconcile expenditures and P-Card transactions monthly for seven staff members;
• Assist in the coordination of all program recruitment activities which include printing materials, ordering recruitment materials, uploading intake interviews and participant needs assessments into program database;
• Assist with the promotion, collaboration, public relations of the TRIO Collegiate and Pack Support Programs with university officials and community agencies;
• Assist the Tutor Coordinator with collecting weekly tutor reports and logs usage using KABA time for resource staff;
• Assists Senior Director with the Annual Performance Report (APR) for three grant-funded projects;
• Maintains departmental calendar of deadlines, activities, and meetings; may make hotel and travel arrangements for Senior Director and others for professional meetings and research symposiums;
• Assist the Senior Director with course implementation and management, including inputting program requirements, updating syllabi, contracts and, electronic materials and files and ordering books and class materials, office supplies for research presentations (MCNAIR);
• Gathering, collecting, and updating student and alumni data (10-year tracking model)

Minimum Experience/Education

Other Required Qualifications

• Previous office assistant/secretarial experience
• Experience with the MS Office Suite such as Microsoft Word, Excel, Access (or other database management software), PowerPoint, and Publisher.
• Strong organizational skills, both verbal and written.
• Highly motivated. Must be a self-starter and willing to take initiative to perform responsibilities independently.
• Flexibility to work some evenings and weekends.

Preferred Qualifications

• Able to learn, interpret, follow, and act upon the federal and state guidelines governing the Program.
• Experience with Gmail, PeopleSoft, and bookkeeping.
• Bachelor’s degree from an appropriately accredited institution.

Required License or Certification

Valid NC Driver's License required

Commercial Driver's License Required?

Job Open Date

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Notice to Applicants

Special Instructions

Position Number

Position Type

Position Classification Band Title

Position Classification Band Level

Position Classification Salary Range

Salary Grade Equivalency

Alternate Option

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Time Limited Position

Department Id

AA/EEO