Posting Number

Position Title

Location

Department

Position Number

Percentage of Full Time

FLSA

Months per Year

Min Salary

Max Salary

Position Type

Who We Are

The College and the District

Who We Want

The Position

Duties and Responsibilities

1. Exchanges information with staff at all levels, outside agencies and institutions, and the general public, pertaining to State and District funding and the budgeting process
2. Monitors changes in State funding formulas and regulations and applicable effects upon the District’s budget; applies principles of Education Code and State budget and accounting policies to District budget process and procedures
3. Coordinates the development of the District budget, overseeing the technical implementation of the budget process
4. Assists in the development, maintenance, and analysis of the allocation formula or other calculations utilized in the allocation of funds within the District
5. Makes changes, as approved by the Board of Trustees, to the position control system, including position classifications, positions, labor distribution codes, etc.
6. Prepares State reports, such as the Full-Time Faculty Obligation Report, etc.
7. Makes recommendations for improved procedures for budget development, control, analysis, and allocation of resources
8. Prepares, maintains, and provides an explanation of the District’s budget for quarterly and annual budget reports for the Board of Trustees and outside organizations
9. Coordinates with other staff to maintain, analyze, and revise position control records and benefit rate tables to ensure accurate personnel costs and budgeting
10. Uses a variety of spreadsheet and other data access tools to analyze complex statistical, financial, and other data to research, analyze, and prepare a budget and financial data related to budget status, analyze budget information, and prepare a variety of reports
11. Identifies and analyzes significant budget to actual variances
12. Maintains historical and current materials related to the District’s budget as well as the funding and allocation formulas, expenditure patterns, and special cost analysis of such things as agency compliance regulations, collective bargaining and grievance issues, legal decisions, and funding resources
13. Assists with financial management of various District set-aside programs (i.e. unit banking, staff development, professional development, apprenticeship programs) during the year and year-end closing
14. Coordinates financial processes, such as electronic approvals of budget and expenditure journals, system security, creation of various journal types and detail codes, and maintenance of the chart of accounts
15. Assists with coordinating year-end fiscal close activities in conjunction with budget development activities
16. Provides technical expertise and advice to management and administrators regarding budget and fiscal matters to ensure that accounting procedures meet fiscal accountability requirements
17. Trains, supervises, and evaluates the work of paraprofessional and clerical staff
18. Schedules, coordinates, and monitors the work of other staff as assigned
19. Performs other related duties as assigned

Minimum Qualifications

• Bachelor’s degree in accounting, business administration, finance, or a closely related field OR an equivalent combination of education and experience
• Successful work experience of increasing responsibility that has included budgeting, accounting, planning, complex research methodologies, and data collection
• Experience in the coordination of workloads with people at various levels within an organization
• Skill in complex data research, analysis, and reporting
• Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence, and other materials
• Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
• Demonstrated skills in written and oral communication, including public speaking
• Skill in training, directing, supervising, and evaluating the work of others
• Skill in project planning, implementation and evaluation

Knowledge, Skills and Abilities

1. Knowledge of generally accepted accounting principles, practices, and methods, including knowledge of governmental accounting
2. Knowledge of budgeting principles, techniques, and practices
3. Knowledge of fund accounting and auditing practices and principles
4. Skill in the development and use of a variety of spreadsheets and other software instruments to conduct research and report findings
5. Skill in oral communication, including public speaking
6. Skill in written communication
7. Skill in communicating effectively with people at various levels within an organization
8. Skill in communicating respectfully, sensitively and effectively with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
9. Skill in training, directing, supervising, and evaluating the work of others
10. Skill in planning, organizing, and prioritizing a variety of workloads and deadlines
11. Ability to multi-task and organize complex, multi-faceted workloads, with attention to detail and timelines
12. Ability to analyze fiscal problems and to develop recommendations for their solution
13. Ability to maintain effective working relationships with staff
14. Ability to apply legal and technical financial manuals and State code regulations

Physical Requirements

Benefits

Open Date

First Review Date

Open Until Filled

Special Instructions Summary

Conditions of Employment

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations

Annual Security Report