SENIOR ADMINISTRATIVE ASSISTANT, Electrical Engineering and Computer Science (EECS), to perform diverse and complex administrative responsibilities in direct support of the Computer Science (CS), Artificial Intelligence and Decision Making (AI+D) and/or Electrical Engineering (EE) Faculty Heads (FHs) by managing day-to-day operations of their respective offices; will serve as point of contact for all visitors, faculty, staff, students, and committee chairs and as liaison between Faculty Heads’ offices and MIT committees, collaborating institutions, and research centers; will work with different constituents in organizing departmental projects and functions, special events and group/committee meetings, including faculty and departmental retreats; will make complex domestic and international travel arrangements; will support faculty searches and annual reviews; will manage department email lists; will respond to inquiries related to policies and procedures.Job Requirements:

REQUIRED: high school diploma or equivalent; minimum of 5 years of administrative, office, or related experience, preferably in an academic environment; excellent communication and interpersonal skills, both over telephone and in person; robust organizational, administrative, and time-management skills, including multitasking while being detail-oriented; ability to prioritize and problem solve; adept customer service approach; experience with event and meeting planning, arranging travel, paying invoices, ordering supplies, updating websites, account reconciliations, and expense reimbursements; proficiency in FileMaker Pro, Photoshop, PowerPoint, web search engines and web edit tools such as WordPress; proficiency in Microsoft Office and G-Suite; ability to work independently and as a team member; ability to exercise discretion and diplomacy with confidential information; demonstrated record of punctual attendance. PREFERRED: bachelor’s degree and MIT experience; experience with SAP and SAPweb; experience managing or leading others. Job #24397-6

Work minimal nights and weekends, and overnight travel may be required (~10%). 

This is a hybrid position and will work from campus four days per week during the academic year.

9/11/2024