The HR Manager is responsible day-to-day management for all of CAAM’s human resources for an overall staff of approximately 16 full-time and part-time personnel as well as seasonal employees and volunteers.

Main Responsibilities:

Reports regularly to the Director of Finance and Administration on human resources matters. Working closely with the Director of Finance and Administration, Assist in the business affairs of the organization, formulating annual budgets, conducting employee and policy reviews, approving HR expenditures.

Maintains active and positive relationships with CAAM employees, human resources and other outside vendors

HIRING

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
• Handle administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance
• Assist in talent acquisition and recruitment processes
• Conduct employee onboarding and help organize employee training
• Collaborate with the CAAM staff to develop effective recruitment strategies

WORKFORCE SUPPORT

• Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters
• When required, perform payroll processing, including biweekly and semimonthly updates to employee files, bonus/incentive pay, vacation/sick pay, expense reimbursements, hourly-employee validations, and benefits changes
• Record and track employee paid and unpaid time off requests, remote work status and office workspace needs
• Coordinate and provide basic skills training to staff, including timesheets, databases, informational resources, and common-use software
• Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
• Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise
• Administer HR-and office- related software systems such as benefits sign-up, timesheet software, and building access systems
• Promote HR programs to create an efficient and conflict-free workplace
• Assist in development and implementation of human resource policies
• Assist in development and implementation of policies related to organizational volunteers and interns
• Gather and analyze data to provide useful HR metrics, such as time to hire and employee turnover rates
• Tracking, analysis and support of in-person/remote work employee environments
• Organize annual employee performance reviews
• Maintain employee files and records in electronic and paper form
• Enhance job satisfaction by resolving issues promptly, applying new perks and benefits and organizing team building activities
• Maintain compensation and benefit plans
• Provide personnel policy and procedure guidance to employees and management.
• Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
• Coordinate open enrollments, changes, and training for employee benefits programs.
• Respond to human resources-related inquiries.
• Create and distribute internal communications regarding status changes, benefits, or company policies.
• Identify future staffing needs and assist in job design and job analysis
• Process complaints regarding sexual harassment, discrimination, or other instances of workplace harassment and assist in any necessary investigations and disciplinary actions.
• Conduct exit interviews and recommend corrective action if necessary.
• Liaise with building landlord and building tenants to maintain good relations and cross-business rapport

REGULATORY COMPLIANCE

• Assist in preparation of documentation for all audits by regulatory entities
• Assist in representing the company for any unemployment claims
• Verify and maintains I-9 documentation. Ensures compliance with Form I-9 Employment Eligibility Verification; periodically audits I-9 forms.
• Manage personnel files to meet licensure and legal requirements. Maintains all employee and applicant documentation as dictated by governing agencies.

· Prepares reports related to HR functions and /or projects

· Manage/perform transiition from physical to secure digital records when needed

Responsibilities, Requirements, and skills

• Proven experience as an HR Generalist
• Understanding of general human resources policies and procedures
• Knowledge of federal, state and local employment/labor laws
• Excellent communication and people skills
• Additional HR training/certification is a plus, PHR or SPHR certification preferred
• Excellent communication and interpersonal skills, ethics, and cultural awareness
• Awareness of OSHA regulations and compliance
• Understanding of personnel and compliance records management
• Ability to maintain confidentiality
• Proficiency with Microsoft Office / Google Suite

TO APPLY

Please email a resume and a cover letter, containing in the email subject “HR Manager” to jobs@caamedia.org. No phone calls please.

NOTE: Early applications encouraged.

ABOUT CAAM: The Center for Asian American Media is a non-profit organization dedicated to presenting stories conveying the richness and diversity of Asian American experiences to the broadest audience possible. We do this by funding, producing, distributing and exhibiting works in film, television and digital media. Please consult our website: caamedia.org for details.

CAAM is an equal opportunity employer. CAAM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $86,000.00 - $94,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Human Resources: 2 years (Required)

License/Certification:

• Professional In Human Resources (Preferred)

Ability to Commute:

• San Francisco, CA 94103 (Required)

Ability to Relocate:

• San Francisco, CA 94103: Relocate before starting work (Required)

Work Location: Hybrid remote in San Francisco, CA 94103