Position Summary

Responsible for managing DegreeWorks setup, adjustments, maintenance, scribing and curriculum maintenance. Work with Academic Affairs to implement and maintain corrections and updates in regards to curriculum that affects DegreeWorks and assist with graduation and all related entities of awarding degrees.

Salary: Appropriate placement on ACCS Salary Schedule E1, Grade 02: $49,686 - $66,832

Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

• Online application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Essential Duties and Responsibilities

• Serve on the Calhoun graduation committee.
• Manage Degree Works, which includes managing the setup, adjustments, maintenance, scribing, and curriculum maintenance for all college degrees and certificates.
• Serve as primary contact for Degree Works
• Ensure that each college’s degree and certificate program audits are available and accurate. Load course waivers and substitutions into Degree Works.
• Work with appropriate college personnel to stay abreast of all proposed and approved curriculum changes, ensuring approved changes are updated promptly and accurately. Participate in curriculum committee and other meetings as necessary to create or update programs in Banner.
• Work with Academic Affairs to make corrections and update Banner in regards to curriculum that are approved and affects DegreeWorks
• Assist in identifying students eligible to graduate with degrees and certificates through credit review reporting and student, faculty, and staff outreach.
• Assist in receiving graduation requests each semester and examine student records, verifying all requirements for graduation have been met to complete Banner processes and award degrees. Prepare related reports, providing regular updates on graduate counts to appropriate departments.
• Assist with providing customer service to degree applicants concerning graduation requirements. Refer students to advisors if a student is determined to need credits to complete program course requirements. Act as liaison between the student and department in resolving discrepancies as required.
• Assist with evaluating reverse transfer applicants to determine student eligibility and complete processing to award degrees for those meeting graduation requirements.
• Assist with collecting and managing applications for the annual commencement ceremony, compiling a list of attendees, and providing support for the ceremony, including list generation, degree card printing, diploma and cover ordering, etc. Oversee related graduation correspondence, including notification letters and diploma distribution.
• Assist with calculating academic honors and special recognitions to include in the academic record if applicable. Compile student lists and awards information for the commencement booklet and ensure that printing deadlines are met.
• Perform queries and prepare regular reports using Argos, TargetX Retention, and other database reporting tools. Assist with enrollment monitoring and reporting to external agencies and state offices, which may include ACCS, NJCAA, and National Student Clearinghouse.
• Provide guidance to students, faculty, and staff on policies and procedures related to registration, coursework, credits, degree requirements, records retention, and FERPA.
• Provide support in admissions for routine tasks and inquiries to prospective and continuing students, which may include phone support, data entry, registration, program changes, and other activities related to student records.
• Attend training, workshops, and conferences as recommended and approved by the supervisor and participate in job-related professional development.
• Participate on college committees as required or assigned.

Qualifications

• A minimum of a Bachelor’s degree from an accredited institution is required.
• A minimum of Two (2) years of full-time work experience in an institution of higher education with direct roles in college DegreeWorks, admissions, registration, transcript evaluation, curriculum or academic advising is required.
• Experience working in a student database such as Banner or Peoplesoft is required.

• Master’s Degree from an accredited institution;
• Knowledge of community college policies and procedures;
• Knowledge of and ability to use Banner Student information system and additional components including Application Extender and Banner Document Management System (BDMS);
• Knowledge of rules of grammar;
• Knowledge of generally accepted office practices and procedures, including records management;
• Knowledge of e-script;
• Knowledge of FERPA;
• Skill in operating a mouse to control a computer;
• Skill in operating a computer;
• Skill in utilizing a multi-line phone system;
• Skill in operating a fax machine, copier, scanner, label maker;
• Ability to follow instructions and adhere to prescribed routines;
• Ability to utilize Excel or other database software to sort and manage lists;
• Ability to utilize Word or other word processing tools to prepare and communicate information;
• Ability to make decisions based on correspondence, data or other information;
• Ability to utilize and search the internet for information;
• Ability to utilize e-Script;
• Ability to utilize Application Extender and BDMS;
• Ability to multi-task and prioritize issues;
• Ability to maintain confidential information;
• Ability to work and communicate with a variety of people from diverse backgrounds;
• Ability to utilize email systems to communicate information;
• Ability to work with minimal supervision/work independently;
• Ability to operate in a professional manner at all times;
• Ability to greet individuals of any background with friendliness, tact and courtesy;
• Ability to operate in high pressure and often-noisy situation and respond to issues in a calm manner;
• Conscientious- care about how work is done and strives to do a good job;
• Initiative- responding to downtime by taking responsibility to do other work;
• A focus on details;
• A focus on being friendly and patient in responding to customer needs;
• Willingness and desire to learn new things and apply that learning;
• Willingness to maintain flexibility in order to meet customer needs;
• A positive attitude regardless of circumstances at hand;
• Confidence in decision-making and communication skills.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.

BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.calhoun.edu

P.O. Box 2216
Decatur, AL 35609
256-306-2590
256-306-2591

jobs@calhoun.edu